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HMDPA — A California Nonprofit 501 c3 corporation
HMDPA has incorporated and been granted tax exempt status by the IRS and the Calif Franchise Tax Board, by law there are a number of documents we must make available to the public. Below are pdf files availble to download.
FTB State Tax Exemption Letter
IRS Federal tax exeption letter
Positions and Descriptions
HMDPA Positions and Job Descriptions |
Hillsdale Music Department Parent Associationa California Nonprofit 501c3 Corporation |
Elected Positions: President, Vice President, Secretary, Treasurer and up to six (6) members-at-large who serve on the Board of Directors. |
| President |
| The president is the chief executive officer of the Association. The president supervises and controls the affairs of the Association on a day-to-day basis including the activities of the other officers and various committee chairs. He or she shall perform all duties incident to the office, as prescribed by law, the articles of incorporation and bylaws of the Association, or as prescribed from time to time by the Board of Directors. Serves on the Board of Directors. Unless another person is specifically appointed as chairperson of the Board, he or she shall preside at all meetings of the Board |
| Vice President |
| In the absence of the president, the vice president shall perform all the duties of the president, and may have other responsibilities as directed by the Board of Directors. |
| Treasurer |
| Executes the financial affairs of the Association, maintains financial records, and presents a monthly financial report to the Board of Directors. Develops a working budget and provides oversight to the Student Accounts Coordinator. Serves on the Board. |
| Secretary |
| Keeps minutes of all Board and Committee meetings, and maintains the records of the Association. Serves on the Board. |
| Members at Large, Board of Directors (up to 6) |
| Represent the interests of all parents and the Association on the Board of Directors. Attend monthly Board meetings. May serve on committees or chair special projects in addition to serving on the Board. An ideal Board includes people with varied backgrounds & perspective. Up to 2 Board seats may be filled by Association alumni. |
Appointed Committee Chairs and other Positions: |
| Fundraising Coordinator |
| Coordinates fundraising activities, serves as the committee chairperson for fundraising events |
| Student Accounts |
| Maintains student accounts via attentive data entry, generates student statements monthly |
| Uniforms & Attire Coordinator |
| Coordinates orders and loaner closet for all instrumental music attire |
| Correspondence & Communications |
| Writes weekly ‘Upbeats’ newsbrief in conjunction with music director |
| Email & Website |
| Maintains and coordinates email services provided via Constant Contact. Maintains the www.huskymusic.org website |
| Hospitality |
| Coordinates sponsorship recognition, event pre-parties, and refreshments at Concerts |
| Donations |
| Coordinates boxtops, eScript, and recycling programs |
| Event Travel Coordinator |
| Schedules bus transportation, security, hotel and meal accommodation for overnight trips |
| Auditor |
| Conducts a complete audit of the financial records of the Association twice each fiscal year, and presents a written report to the Board |
| Media Production & Sales - CD/DVDs |
| Assists with the production, promotion, and sales of CDs and DVDs |
| Music Librarian |
| Assists the music director with maintaining organization of the music library |
| Parliamentarian |
| Give advice in parliamentary procedure as necessary | >
| Historian |
| Produces, assembles, and preserves record of student and Association activity and achievement |
| Year-end Banquet |
| Coordinate the Year-end Banquet |
| Drumline Coordinator |
| Assists the instructor with activities and communication |
| Jazz Coordinator |
| Assists the instructor with activities and communication |
| Orchestra Coordinator |
| Assists the instructor with activities and communication |
Home | Music Staff | Parent Association | Calendar | Activity Contribution|
web site contact: huskymusicparentassoc@gmail.com